Directory: Viewing and managing identities

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Written by NSoft Vision

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The Directory in Vision displays all identities in the system. It provides specific information on each identity, their sightings, similar identities, and activity.

 

Navigating the Directory page

The Directory Page features a variety of filters that allow users to search and filter identities based on specific criteria. These filters include:

  • Search: Find identities by name.
  • Labels: Filter identities by Label.
  • Locations: Sort identities by the location they were sighted in.
  • Gender: Filter identities by gender.
  • Age: Sort identities by age. Age can be typed in, or users can use the slider to set the age.
  • Status: Sort identities by status.
  • Flags: Filter identities by flags.
  • Document Status: Filter identities by whether a document has been scanned or uploaded for them.
  • Consent: Filter identities based on whether they have provided consent or not.
  • The [+] icon next to the Saved Views is used to add new Saved Views.

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Figure 1 – Directory filters

 

Saved Views in the Directory

Saved views inside the Directory section are designed to make it easier to display previously selected filter checkboxes. Each saved view created by the user can be found in the Filters bar under "Saved Views". Updating a filter selection triggers the saved view icon overlay that stays active until the changes are saved or discarded. To learn more about Saved Views in Vision, visit this page.

 

Using the date range selector

The Directory Page also offers a date range selector. This feature allows users to narrow down their identity search based on a specific range of dates, providing more targeted and focused results.

Figure 2 – Date Range Selector.png
Figure 2 – Date Range Selector

Search by Image

In addition to filtering using filters on the left side or by date range, it is now possible to filter identities by image. Simply click on the icon next to calendar, and upload image of person you want to search for (See Figure 3)

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Figure 3 – Search by Image

After the image is uploaded, if face is detected, it will be marked with green rectangle. Additionally, you'll have option to set the similarity threshold - how similar the identities filtered should be to the person on the image (See Figure 4)

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Figure 4 – Search by Image

Identity details

Clicking on an identity in the identity list opens detailed information about that identity. The identity details window offers several options, including the ability to validate, flag, edit, confirm, or delete the identity.

These action buttons are located in the upper right corner of the identity details (See Figure 5):

  1. outline_how_to_reg_black_24dp.png Validate icon indicator
  2. outline_outlined_flag_black_24dp.png Assign Flag to an identity
  3. outline_more_vert_black_24dp.png Provides actions to Edit the identity information, confirm, or delete the identity
  4. outline_close_black_24dp.png Closes Identity Details of the selected identity

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Figure 5 – Identity details

We recommend Validating identities that you're interested in to ensure their accuracy and reliability within the system (See Figure 6).
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Figure 6 – Identity details

Identity details flyout contain four tabs:

  • Overview
  • Sightings
  • Similar
  • Activity
  • Docs

Please note, manually created identities contain only two tabs: Overview and Docs. 

Overview

The Overview tab provides information on the last camera a person was sighted on. It also includes three drop-down menus: General, Detections, and Time Clock. The General menu contains details such as Identity ID, Display name, age, and Gender predictions. The Detections menu displays the date and time of the first and last detection, the total number of detections, and the total number of sightings. The Time Clock menu presents time clock data.

 

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Figure 7 – Overview

Sightings

The Sightings tab contains all the sightings for the selected identity in the specific timeframe.

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Figure 8 – Sightings


Similar

The Similar tab contains all similar identities to the one you are checking. Similar identities are detections where the system is not 100% sure that the person is in the system but recognizes it as similar to the "x" identity.

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Figure 9 – Similar

Activity

The activity tab contains the graphical representation of the sightings per day in the certain time period. 

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Figure 10 – Activity


Docs

The Docs tab lets users upload and manage documents linked to an identity. Users can add different types of files or delete them as needed, keeping all relevant information organized in one place.

 

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Figure 11 – Docs

 

Document Scanning

If an external document scanner is integrated and enabled at the space level, users (operators) can scan a player's/identity's document directly by clicking the Scan Document button available in the identity editing view.

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Figure 12 – Scan Document

Once the document is scanned, the relevant information will automatically populate the identity fields, and the scanned document images will be saved in the Docs section for future reference.

 

Time Attendance

In case Time Attendance feature is enabled on a space level and the NFC or PIN is selected method of the access for Time Attendance , Vision users can set up the PIN or card for identity in Directory (See Figure 13).

 

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Figure 13 – Time Attendance 

Consent

In case Consent feature is enabled on a space level, and consent kiosk created, Vision users will be able to start consent form for certain identity by clicking on the Consent button.

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Figure 14 – Consent

 

Merging Identities in the Directory

The Directory in Vision also provides a feature to merge identities. This feature is particularly useful for reducing duplicated or surplus identities that are actually representing the same individual.

To merge identities, you need to have at least two identities that you believe are the same. Once the merge is done, only one identity remains. This resulting identity collects and unites all the sightings and other relevant data from the merged identities, including first seen, last seen, number of sightings, and `last seen on` section. To learn more about merging, visit this page.

Figure 8 – Merging identities.gif
Figure 15 – Merging identities

Please note that merging identities is a significant action and should be done with care, as it cannot be undone.


Timeclock Identity Data: Access and Analysis

Find specific identity Timeclock data as shown in Image 16. This feature tracks each identity's arrival and departure times, along with their total and average active and inactive periods daily. To use this, enable camera mapping in your chosen camera's settings, designated for Timeclock tasks.

Figure 9 – Timeclock in Identity Details.png
Figure 16 – Timeclock in Identity Details

Understanding the Time Clock data

The Time Clock is a recent addition to the Directory, showing detailed data about each identity's activity. Keep in mind that the camera mapping needs to be set up for precise tracking and when activated, the Time Clock offers the following data:

  • Check-In: The time and date of the first detection on the mapping camera, marking the start of the active period.
  • Check-Out: The time and date of the last detection on the mapping camera, marking the end of the active period.
  • Total Active Period: The total amount of time an identity is actively working or checked in on the clock.
  • Total Off Period: The total amount of time an identity is not working, such as during breaks, time off, or non-working hours.
  • Full Period: The entire duration of time being measured, including both active and off periods.

This data provides a comprehensive overview of each identity's activity, offering valuable insights for businesses.

Figure 10 – Timeclock data.png
Figure 17 – Timeclock data

To learn more about how you can improve your surveillance capabilities with Time Clockbaseline_schedule_black_24dp.png, you can refer to our article here.