Control Panel: Creating and Using Kiosks

Kiosks enable organizations to transform their engagement capabilities. These intuitive displays can integrate and preview cameras, dynamic charts and interactive forms to streamline operations from consent management to time tracking.  

Understanding Kiosks

Vision kiosks represent a powerful feature by providing dedicated, purpose-built displays that enhance communication, monitoring and data collection. 

Depending on their needs, users can create one of the three types of Kiosks available in Vision: Demo Showcase, Consent Form and Time Attendance Display. 

• Demo Showcase: Create personalized monitoring dashboards connected to any camera in your system.  
• Consent Form: Design professional, customized forms for visitors, players, or employees that can include embedded PDF or image documentation, support for two separate agreements on a single form, and customizable messages for seamless signature capture and compliance purposes.
• Time attendance: Streamline workforce management with a comprehensive time tracking system that enables employees to clock in, clock out, and end shifts directly from the premises while automatically collecting attendance data for administrative review and providing actionable insights into workforce patterns.

All kiosks can be created and activated by following the steps below.  

Setting up a Kiosk

To set up a kiosk, do the following (see Figure 1):

1. Navigate to the Control Panel, located in the bottom left corner of the interface.
2. Open the Kiosks tab in the main navigation bar of the Control Panel
3. Click the sign located in the bottom right corner to create a new Kiosk.

Figure 1 – Add Kiosk

In the first step of creating a kiosk, you need to give name to your Kiosk and choose the type of the kiosk: Demo Showcase, Consent  or Time Attendance (see Figure 2). 

Figure 2 – Create Kiosk

Setting up a Demo Showcase

In case you've selected the Demo Showcase, in the next step, you'll be able to select the camera for which you want to have preview and insights. In this step, you'll also be able to set the working time - it can be some specific timeframe or 24hours.

Once you have entered the necessary information, click the "Create" button to create a kiosk (see Figure 3). 

Figure 3 – Demo Showcase kiosk - form 

On the image below, you can see how the demo showcase preview looks like when activated (see Figure 4).

Figure 4 – Demo Showcase kiosk - preview

Setting up a Consent Form

In case you've selected the Consent, in the next step, you'll be able to do the following:

1. Upload one or multiple images that will be displayed to users before they access the consent form, creating an engaging introduction to your organization.
2. Upload important documents such as Terms & Conditions or Privacy Policies directly into your form, ensuring users can review critical information before providing consent.
3. Set up to two agreement checkboxes that can be configured as either mandatory or optional, allowing visitors or players to provide their signed consent in accordance with your requirements.
4. Craft a custom success message that will appear once the form is completed, providing immediate confirmation and a professional finishing touch.
5. Assign your kiosk to a specific location, device, and camera, ensuring proper implementation within your physical space.

Once you have entered the necessary information, click the "Create" button to create a kiosk (see Figures 5 and 6). 

Figure 5 – Consent kiosk

Figure 6 – Consent kiosk

The purpose of this type of kiosk is to enhance and streamline the process of player registration, verification, and consent to specific terms. The kiosk is designed to run on an external touch screen, enabling players or visitors to interact with it and submit a form.

The consent form will not be continuously available; it will only become visible when activated by an operator through the "consent" button within the "Edit Identity" flyout.

Once this button is clicked, the form will appear for the player to complete. Until then, images that have been uploaded will be shown on the screen (see Figures 7 i 8).

Figure 7 – Consent - Promotional Images

Figure 8 – Consent Flow - Identity & Form

For each identity who completed the form, the consent status along with the time and other information will be saved and shown in Edit Identity.  Consent can be deleted or reactivated if necessary (See Figure 9).

Figure 9 – Consent Information

NOTE: In order to see the consent on external device, it's necessary to complete steps described in the section "Activating and accessing your kiosk".

Setting up a Time Attendance Kiosk

During creation, numerous customization options are available according to clients' needs and preferences. Options include: 

1. Access Control: Decide who can check in via the kiosk—allow all employees or restrict access to specific individuals.

2. Check-in Methods: Choose how employees will check in. Available methods include:

   - NFC Cards
   - PIN Codes
   - Face Recognition

   Clients can also mix and match these methods. For example, some combinations could be:

   - NFC only
   - Both NFC and PIN
   - PIN and Face Recognition
   - Either NFC or PIN, among other possible combinations.

    
   Additionally, users can configure which methods are mandatory and whether a fast clock-in mode is available.
   
   
3. Action Label: Assign your own action labels for clock-in, clock out or end shift. 
   
   Above mentioned items are visible on the image below (See Figure 10).
   
   Figure 10 – Time Attendance Kiosk
   
   
4. Custom Options: Select/Create additional options to fit your business needs

5. Branding: Personalize the kiosk with your company's logo and a custom welcome message

6. Kiosk Display Settings: Choose optional elements to display on the kiosk, such as:

   - Location name
   - Number of people currently checked in
   - A summary of working hours after an employee checks in (shift start time, duration, and total hours worked)
   
   Above mentioned items are visible on the image below (See Figure 11).
   
   

   Figure 11 – Time Attendance Kiosk
   
   

7. Language Localization: Customize the kiosk interface to display in the preferred language(s) of your choice (See Figure 12).

   
   
   Figure 12 – Time Attendance Kiosk

On the image below, you can see how this kiosk looks like when activated (see Figure 13).

Figure 13 – Time Attendance Kiosk

Setting up PIN or Card ID

In case the NFC or PIN is selected method of the access, admin / user of the Vision system needs to set up the PIN or card for identity in Directory (See Figure 14).

Figure 14 – Directory - Identity - PIN or Card ID

Activating and accessing your Kiosk

To access your newly created Kiosk, you need to activate it by clicking on Activate option in three-dots menu on Kiosk and inserting the activation code (See Figure 15).

Figure 15 – Activation screen

Activation code can be generated by accessing the https://app.nsoft.vision/kiosks on the device where you want to show your kiosk (See Figure 16). After the activation is complete, the kiosk will be shown on the device. 

Figure 16 – Activation screen

Finally, the kiosk will be shown like this (See Figure 17):

Figure 17 – Demo Showcase Preview